Workspaces and members
Invite people to a workspace, and choose who can open and edit each brain.
Every brain belongs to a workspace. A Personal workspace is just for you. A Team workspace is for working on shared brains with other people.
Create a Team workspace
- Open the workspace switcher and choose Create workspace.
- Choose Team, then enter the Team name and Workspace URL.
- Click Create workspace.
To invite people into brains you made in a Personal workspace, create a Team workspace and move the brains into it.
Workspace roles
| Role | What they can do |
|---|---|
| Owner | Everything an Admin can do, plus manage billing, delete the workspace, and change or remove other Owners. |
| Admin | Manage members and workspace settings. |
| Member | Open the brains shared with the workspace or with them. |
Workspace settings has General, Members, Brains, Storage and Billing pages. Owners and Admins can open General and Billing.
Invite people
- In workspace settings, open Members and click Invite.
- Enter each person's Email and choose a Role (Admin or Member).
- Click Send invite.
Each person gets an email and has 30 days to accept. If it doesn't arrive, open the pending invite's menu and choose Copy link to send the link yourself, or Resend invite. Cancel invitation stops the link from working.
Let your company join without an invitation
Under General > Company access, an Owner or Admin can approve their company's email domain. Anyone who then signs in with a Google Workspace account at that domain can join as a Member without an invitation. Each person who joins adds a seat. You can approve only your own email's domain, and school domains are not allowed.
Who can open a brain
In a Team workspace, each brain's Settings > People and access controls who can open it.
- Everyone in the workspace (the default for a new brain): every workspace member can open and edit it.
- Only people added: choose Make private, then add people with Invite people.
Each person added to a brain has one of these roles:
| Role | Read | Edit and comment | Share pages | Manage Owners, change access, delete the brain |
|---|---|---|---|---|
| Viewer | Yes | No | No | No |
| Editor | Yes | Yes | Yes | No |
| Owner | Yes | Yes | Yes | Yes |
You can add only people who are already in the workspace. To give someone outside it access to a single page, share the page; they join as a Guest and see only what's shared with them.
AI tools you connect get the same role you have in each brain. See What the connector can do.
Leave a workspace
In your account settings, open Workspaces and click Leave next to the workspace.